Offer
Document AI Setup
Turn paper forms, invoices, and reports into structured data — automatically extracted by AI.
What You Get
A complete document extraction system tailored to your specific forms and workflows. Snap a photo, get structured data.
Deliverables
- Multi-model baseline testing — We test GPT-4o, Gemini, Claude, and open-source models against your actual documents
- Optimized extraction prompts — Field-specific instructions tuned for your document types
- Validation rules — Business logic to catch errors before they happen
- Export integration — CSV, API, or direct integration with your existing tools
- Review interface — Web or mobile app for human verification of edge cases
The Process
Week 1: Baseline
- You provide 50-100 sample documents (varied handwriting, formats)
- We run them through 3-4 AI models in parallel
- You score the results — correct, minor error, wrong
- We identify which model + prompt combo works best
Week 2: Optimization 5. Prompt engineering to fix common errors 6. Add validation rules (date formats, number ranges, required fields) 7. Build review interface for low-confidence extractions 8. Test on fresh documents to verify accuracy
Week 3+: Optional Enhancements
- Fine-tuning for 95%+ accuracy
- Mobile app for field capture
- Batch processing for historical backfill
- API integration with your systems
Pricing
| Tier | What You Get | Price |
|---|---|---|
| Baseline | Model testing + optimized prompts + CSV export | $3,500 |
| Production | + Review interface + validation rules + deployment | $6,500 |
| Enterprise | + Fine-tuning + API integration + ongoing support | $12,000+ |
Ongoing costs: ~$0.02-0.10 per document for AI API calls
Best For
- Paper-heavy operations — Invoices, receipts, forms, applications
- Volunteer organizations — Clubs, nonprofits with limited admin time
- Field data collection — Inspections, surveys, logs
- Legacy digitization — Converting years of paper records
Document Types We've Handled
- Flight logs and time sheets
- Insurance applications
- Medical intake forms
- Inspection reports
- Invoices and receipts
- Handwritten notes and surveys
Why Not Just Use ChatGPT?
You could upload documents to ChatGPT manually. But:
- Consistency — Same prompt engineering, every time
- Validation — Catch errors before they hit your database
- Integration — Direct export to your tools, not copy-paste
- Accuracy tracking — Know your error rate, improve over time
- Scale — Process hundreds of documents, not one at a time
We build the system so your team can use it without thinking about AI.
See our Document Processing and Flying Club case studies for real examples.