Legacy Automation Sprint

The Problem No One Wants to Admit

Your employees spend hours clicking through software that should be automated. They copy data from one screen into another. They run the same reports every morning. They rekey information between systems that don't talk to each other.

You know it's a problem. You've probably tried to fix it.

Maybe you looked at RPA (Robotic Process Automation) and saw the pricing ($10K-$66K/year per bot), the implementation timelines, and the maintenance burden when the vendor's UI changes. Maybe you got a quote to build a custom integration and nearly fell off your chair. Maybe you're waiting for a full system migration that keeps getting pushed back.

In the meantime, 62% of enterprises are in the same position. The average employee costs their company $28,500 a year in manual data entry alone. And 50% of the RPA projects that do get funded fail to scale past the pilot stage (Gartner).

There's a better path.

How It Works

Traditional automation tools need to be told exactly what to click, in what order, at what pixel coordinates. The moment the interface changes, the bot breaks.

Our approach is different. We start by analyzing your legacy system for every available programmatic path: APIs, XHR calls, database connections, file exports, anything deterministic. Deterministic workflows are always the first choice. They're faster, cheaper to run, and completely predictable.

When there's no programmatic path available (no API, no exportable data, no network calls to intercept), we use AI vision models (vLLMs) as probabilistic nodes in the workflow. The AI reads the screen and navigates the interface the way a human would. But we only use AI where there's genuinely no deterministic alternative.

The principle is simple: deterministic whenever possible, probabilistic only when necessary.

Once we've mapped the full workflow, we build an automation pipeline that combines both approaches. The deterministic paths run as standard code. The AI-assisted paths handle the parts that require visual understanding. The result is a hybrid system that's as reliable as possible while still being able to work with software that was never designed to be automated.

The result: automation that works on software with no API, no modern integration layer, and no documentation. Legacy CRM, ERP, property management platforms, government portals, insurance systems. If a human can use it, we can automate it.

Trigger from Anywhere. Get Notified Everywhere.

Automations don't exist in a vacuum. Your team needs to trigger workflows and receive results through the tools they already use.

Every automation we build includes configurable triggers and notifications across any channel:

• Email (send a report, receive an alert)
• Slack (trigger a workflow from a channel, get notified on completion)
• SMS (alerts for critical events)
• Telegram (trigger and receive on mobile)
• Webhooks (connect to any system that can send or receive HTTP)
• Scheduled (cron-based, run at specific times)
• On-demand (manual trigger via dashboard or API)

No separate integration project. Channel connectivity is built into every workflow from day one.

What You Get

Pricing

Pilot: $3,500 CAD

1-2 weeks. One workflow. Fast time-to-value.

One high-impact workflow automated end to end. Ideal if you want to prove the approach before committing to a larger program. You pick the workflow: data entry, report generation, cross-system sync, whatever is costing you the most time right now.

Includes: workflow analysis, automation development, testing, channel integration, documentation, 30-day support.

Standard: $8,500 CAD

2-4 weeks. Up to 5 workflows. Full handoff.

Multiple workflows automated in a coordinated sprint. We work through your highest-priority automations, build a shared library of reusable components, and hand off a full automation package your team can run and extend.

Includes: everything in Pilot, plus up to 5 workflows, shared component library, team training session, integration with your existing tools (scheduling, alerting, logging).

Enterprise: from $18,000 CAD

4-8 weeks. Full legacy system program. Ongoing option.

A full automation program across a legacy system or suite of systems. We map the entire landscape, identify every automatable workflow, and build out a complete automation layer with monitoring and maintenance. Suitable for organizations with 10+ workflows or multiple legacy platforms.

Includes: everything in Standard, plus full workflow landscape mapping, 10+ workflow automations, monitoring dashboard, optional ongoing maintenance retainer.

Ongoing maintenance: Available as an add-on for any tier. We monitor the automation scripts, fix issues when the legacy system changes, and extend coverage as your needs grow. Pricing from $900 CAD/month depending on scope.

Prices in CAD. All tiers include source code ownership. You keep everything.

Ideal For

• Mid-size companies stuck on legacy CRM, ERP, or property management software with no API and no realistic migration path
• Teams that tried RPA and hit the wall on cost, brittleness, or implementation complexity
• Industries with heavy manual workflows: real estate, healthcare, financial services, insurance, government contractors
• Companies growing faster than their systems, where headcount is scaling to compensate for software that doesn't automate

Why Not Just Use RPA?

Traditional RPA bots follow pixel-perfect scripts. If a button moves, the bot breaks. If a pop-up appears, the bot gets stuck. Maintaining RPA bots typically consumes 35-60% of the original build effort every year just in exception handling and UI updates.

We take a fundamentally different approach. We start by finding every deterministic path through your system. APIs, network calls, data exports. Only where those don't exist do we introduce AI-assisted nodes. And even those AI nodes are built with fallback logic, retry handling, and human-in-the-loop escalation paths.

The result is automation that's as deterministic as your system allows, with AI filling only the gaps that genuinely require it.

Why This Isn't a Full System Replacement

We're not ripping anything out. The legacy system stays exactly where it is. Your processes don't change. Your data stays where it is.

What changes: the humans who were clicking through the software don't have to anymore. The automation runs on a schedule, on trigger, or on demand, producing the same output your team was producing manually, faster and without errors.

For organizations that need a full system replacement eventually, this buys time and frees up resources to plan it properly. For organizations that will never replace the legacy system, this is the long-term answer.

How to Get Started

Book a 30-minute discovery call. We'll look at your specific system, identify the highest-value workflows to automate, and give you a realistic estimate, including whether the Pilot tier is the right place to start or whether you need something broader.

No pitch deck. Just practical advice on what we can automate and what it would take.